Steering Share: Meet Claire V. Gordon

Steering Shares are an opportunity to find out more about the I&A Steering Committee. This post comes courtesy of our newest Steering Committee member, Claire V. Gordon. Other members currently on the I&A Steering Committee include: Elizabeth “Liz” Call, Holly Rose McGee, Danielle Simpkins, Caitlin Rizzo, Burkely Hermann, Jacqueline Devereaux, and Marissa Friedman.

1) What was your first experience working with archives?

I have always had a fascination with the materiality and meaning embodied in artifacts, so when I was given the chance to work directly with artifacts as a volunteer at the Autry National Center, it set the stage to becoming an archivist. Over time, after speaking to archivists in the museum and library sector, I decided to earn my MLIS and focus on archival theory. My first archival work was during my graduate studies at UCLA as an archival assistant for the Barbara and Willard Morgan Archive, processing Willard’s working papers, and Barbara’s prints and artwork.

 

2) What is an archival issue that means a lot to you? 

I believe that investing in and prioritizing the processing of under-represented and mis-represented archival materials should be work that is centered and supported by institutions and fellow professionals alike.

 

3) What do you hope to gain by being on the I&A Steering Committee? 

As an early career archivist, I look forward to learning from my colleagues about the nuanced issues that persist in the archives profession and having open-minded discussions about how to address them.

 

4) What can we find you doing outside of the archival profession? 

I am an avid hiker, and can often be found communing with local flora and fauna. I also enjoy creative expression through cooking, art and crochet.

Steering Share: Meet Burkely Hermann

Steering Shares are an opportunity to find out more about the I&A Steering Committee. This post comes courtesy of Steering Committee member, Burkely Hermann, National Security Archive, and current I&A Blog Coordinator. Other members currently on the I&A Steering Committee include Danielle Simpkins, Caitlin Rizzo, Sheridan Sayles, Liz Call, Holly Rose McGee, and Claire Gordon.

1) What was your first experience working with archives?

I first worked in an archives after graduating from college with my B.A. in Political Science and History, as a researcher at the Maryland State Archives for a project trying to track down the stories of Maryland Revolutionary War soldiers, called the “Finding the Maryland 400” project, having a flexible start and end time, often either working with a historian on staff or independently. While that job only lasted six months as the grant money from a non-profit ran out, it began my interest in archives, which was rekindled in later years when I started my MLIS degree and worked at NARA’s College Park location as a work study in my last semester.

While I was drawn toward genealogy when working at the Maryland State Archives, I remember digitizing documents, using a push cart to move heavy books from the stacks to my desk, the in-house system I used to input information, or the many databases I used day in and day out. On the other hand, there were mold remediation efforts during the end of my time there. Worst of all, however, was the public transit nightmare I endured to get to the archives. Every day, I went on a light rail train to the end of the line, then a caught bus down to the archives itself. One wrong transfer or traffic would cause delays either by minutes or by hours. One major lesson I learned from the whole experience was to work somewhere that is accessible through public transportation!

2) What is an archival issue that means a lot to you?

That is a hard question. I would say precarity in the archives profession is very important, as many of my jobs since graduating have been precarious, whether working at a grant-funded position at the Maryland State Archives, an unpaid internship for NARA, or a graduate assistantship at University of Maryland, where I earned my MLIS degree, focusing on Archives and Digital Curation. Connected to this are those trying to unionize archivists, have fair pay, and safe working conditions, among other efforts to help archival issues.

Currently, I work at a non-profit which relies on grant funding, so in that way, it is a bit of a precarious position, I suppose, as a loss of funding could lead, possibly, to cuts in wages and benefits. I am glad that archival precarity has received a lot of attention in recent years and I hope that it continues to be seen as important by those in the profession, including in the SAA. This seems by the case from what I can gather when filling out the A*Census II.

3) What do you hope to gain by being on the I&A Steering Committee?

I hope to connect with like-minded archivists who are concerned with various archival issues, such as reparative processing, redescription, institutional sustainability, institutional racism, and preserving social media posts. I’ll be using my perspective to positively contribute to the Issues & Advocacy Section (I&A) to continue existing advocacy and outreach efforts, including continuing to promote the value and importance of the archival profession.

4) What can we find you doing outside of the archival profession?

Well, read a lot of webcomics and watch a bunch of animated series. And I write reviews of shows and comics I read, some of which have archivists and librarians! Also, for fun, I write fiction and incorporate some archivists into some of my stories. I occasionally do family history research for both sides of my family and have some blogs about that as well. When I’m not doing all of that, and it’s good weather, I go on hikes and read books.

Steering Share: Meet Caitlin Rizzo

Steering Shares are an opportunity to find out more about the I&A Steering Committee. This post comes courtesy of the Steering Committee member, Caitlin Rozzo, Archivist at the Shelby White and Leon Levy Archives Center, Institute for Advanced Study at Princeton University. Other members currently on the I&A Steering Committee include Danielle Simpkins, Burkely Hermann, Sheridan Sayles, Liz Call, Holly Rose McGee, and Claire Gordon.

What was your first experience working with archives?
This is always a favorite question of mine! The first time I encountered the archive, I was a sophomore in college. In the spring, I decided to launch myself head first into a project that I was objective unqualified to perform and I applied for a summer job as a Research Assistant for a professor on campus, Dr. Marguerite Rippy. I spent what felt like a magical summer researching an all-black production of Macbeth that Orson Welles directed as part of his work with the Federal Theatre Project, which required me to go to places like the Library of Congress and National Archives and Records Association. I remember very distinctly my first ever trip to an archive was the Library of Congress. The day before I met with Dr. Rippy who told me very plainly that the goal for the first day was simply to get my research card and warned me that the first day of research you always feel very lost and a little like an idiot, so as long as I got the card I should celebrate my success. Fast forward to a very confused 19 year old wondering in the tunnels (I am not even sure how I got there) at 3:00 p.m. so desperate to leave and so terrified of asking for help that I followed a group of people with suitcases around for about ten minutes hoping somehow that suitcases signified an intent to leave a building. (Truly, who would drag around suitcases if they were just planning to Sorkin walk through the tunnel? This part of the story remains a mystery.) The good news is that an hour later, I did manage to find the exit and, utterly disoriented, make my way to the metro. I kept coming back and about a week later I made my first archival “discovery”—a little advertisement for the show in Texas where the black-cast was segregated from white production staff. Two years later, when I was searching for internships I applied to the Library of Congress Junior Fellowship program. I ended up staying there for three fabulous years (and, reader, I still wound up lost in those tunnels again and again, but seriously it remains very worth it.)

What is an archival issue that means a lot to you?
This is difficult for me to answer because there are a lot of things that concern me in archives. I was incredibly fortunate to get my MLIS at the University of Maryland when Dr. Ricardo Punzalan was teaching there and I often repeat a phrase he would say that feels central to my engagement with and love of archives: “History is offensive. If it doesn’t offend you, then you might not be looking that closely.” He is such an amazing example of how a critical approach to a subject is born out of a great love for that subject and a belief in that subject’s value. This is a nice way to say that many things concern me, but that’s probably because I actively strive to be a person who is concerned and who is attentive to the struggles of others.

I would say if I had to pick one thing to talk about in this moment that issue would be divestment and prison abolition in archives and special collections. I am part of a wonderful group that meets regularly to talk about the ways the ideologies of the prison-industrial-complex pervade special collections and the ways that we benefit as a profession from prisons and prison labor. I recently have been working on a statement and thinking about how to phrase this for folks that might think that Special Collections exists in another universe from the systemic oppression of millions of the most vulnerable populations and communities around us. I think for me the idea that right now in the United States about 2.3 million people are desperately in need of evidence, of records, of proof to set themselves free should feel sinister to us as archivists. How does that word ‘evidence’ that sustains our positions (our jobs, our material wealth, and our freedom) condemn others? What do we have to do with that if we benefit from it? And truly how do two worlds seem at first so completely separate? I know of several librarians that work with incarcerated populations but very few archivists have anything to do with the incarcerated. Why is that? There are researchers, users, scholars (whatever you would like to call them that would connote to you their worthiness) who happen to be incarcerated. I have read their poetry, transcribed their letters, and maintained their work in the archive. I think we owe these individuals something better.

What do you hope to gain by being on the I&A Steering Committee?
I hope to gain a sense of how advocacy can work in technical services. I’ve actually just started a new position that is a little more capacious, but previously all of my archival experience centered on technical or collection services. Most recently, I served as the Head of Collection Services for the Eberly Family Special Collections Library, but I often find that the work can sometimes feel unconnected from the conversations that seem the most interesting and necessary for the profession. I think largely that’s been changing with the incredible work of archivists that are tackling issues like redescription and reparative processing; however, I have found that it can be challenging to argue for advocacy in technical services. There is always the backlog, there is always software that need refinement or managing. I think of the words technical debt which always weigh heavy on your shoulders in technical services. Sometimes I think technical services gets too weighed down by those burdens of the “traditional” work of processing, description, and digitization to get to participate fully in these conversations, but the best professional development work I ever got to do was attend a Project STAND conference in Chicago and hear former Black Panthers speak to their experience with archives and activism. Those kinds of experiences feel vital and necessary to the work I do. The technology and the archival labor is not neutral. When you are so stuck trying to catch up with other institutions or new rules, it can feel really challenging to engage in what some people might cast as “value-added” work. The truth is that engaging critically with the issues and advocacy around the practice is foundational and necessary work for all of us. I firmly believe it cannot be additional or optional.

What can we find you doing outside of the archival profession?
Well, lately my love of loafing and people watching has been cut short by the pandemic. I am at my core such a literature nerd, but somehow this also translates to a deep love for really “bad art.” I love bad poetry, strange/awkward one man shows, bad movies—I like seeing the things that don’t quite work out or materialize the way you thought they would. I don’t know if you’ve ever heard of the podcast “How Did This Get Made?” but I could listen to that endlessly. I also love podcasts from this moment deep in quarantine. The “Still Processing” podcast just came back and I could listen to the episode that breaks down the culture of public apologies a million times over. Other than that, I am generally playing around with one of my own failed crafting projects and loving on my furry family (one dog, two bunnies, and many unrealized plans for expansion of the pack).

Steering Shares: Centering BIPOC Voices

Steering Shares are an opportunity to find out more about the I&A Steering Committee. This post comes courtesy of the past-chair of the I&A committee, Courtney Dean, the head of the Center for Primary Research and Training in UCLA Library Special Collections.

Following the deluge of organizational statements issued in support of racial justice (see this excellent list compiled by Project STAND), many archival institutions are rushing to embark upon antiracist work including description or redescripiton projects and new collecting efforts. While it’s extremely heartening to see mainstream institutions finally reconsider the treatment of BIPOC materials, staff, and communities we serve, rather than repeatedly issuing hollow commitments to EDI, I can’t help but think of a comment made during the recent Workplace Racial Equity Symposium: this urgency is in and of itself a product of white supremacy. So then, how do we ensure that we’re not simply dashing off bespoke projects that appease administrators but do little to enact lasting systemic change? Perhaps we should start by doing our homework.

The inimitable Dorthy Berry recently tweeted, “A new rule for archivists/librarians: before you ask anyone else about how to curate/describe/interpret historical materials related to African American history or racism, first you have to read even a single article about the genre/topic at hand.” I would add to this, take a look around your own institution before scrambling to acquire new collections. What voices and stories may be hidden in your holdings, silenced or erased through past descriptive practices, or lingering in your backlog? What reparative relationships with donors and communities can be made? 

When looking outside your own institution, consider who has been doing this work, probably unrecognized, and most likely unpaid, for years. Does your well-resourced institution really need to complete with existing community archives or reinvent the wheel when it comes to community-centered description? Are there ways to support this work that doesn’t include “hoovering up” materials? Can community members be compensated for their guidance? (Spoiler: NO, YES, YES.) 

I’ve found the following handful of readings and resources extremely helpful when conceptualizing ways that my own work, and the role I hold in my institution, can aid, rather than hinder, the dismantling of white supremacy in the archives. Oftentimes this may mean giving time and space to BIPOC colleagues and student workers to do the work they’ve long been advocating for, and taking their lead in determining the best ways I can support these efforts.

Call to Action: Archiving State-Sanctioned Violence Against Black People by Zakiya Collier

The Blackivists’ Five Tips for Organizers, Protestors, and Anyone Documenting Movements by The Blackivists

The Blackivists’ Five Tips for Donating Your Materials by The Blackivists

We Already Are by Yusef Omowale

Confronting Our Failure of Care Around the Legacies of Marginalized People in the Archives by Bergis Jules

Supporting our colleagues: Black archives, libraries, museums, and related organizations Google sheet created by the AWE Fund Organizing Committee

Black Excellence in LIS collaborative syllabus created by T-Kay Sangwand 

Archives for Black Lives in Philadelphia Anti-Racist Description Resources by Archives for Black Lives in Philadelphia’s Anti-Racist Description Working Group

SAA Community Reflection on Black Lives and Archives

Struggling to Breathe: Covid-19, Protest, and the LIS Response by Amelia N. Gibson, Renate Chancellor, Nicole A. Cooke, Sarah Park Dahlen, Beth Patin, and Yasmeen Shorish

Archivists on the Issues: A Defense of Institutions in the Pandemic

Archivists on the Issues is a forum for archivists to discuss the issues we are facing today. The following post is from Bradley J. Wiles, a PhD student in Information Studies at the University of Wisconsin-Milwaukee, School of Information Studies. 

The COVID-19 pandemic promises to be a game changer in many areas of contemporary society moving forward. Aside from the devastating mortality currently unfolding, the most immediate impact involves severe disruptions in healthcare systems, economic activity, and supply chain management, all of which have short and long term consequences for communities depending on the depth and scale of the damage in a given location. A major outcome so far is that the pandemic has forced people and organizations to rethink and reconfigure daily interactions previously taken for granted, both as a response to stemming the spread of the virus in real time and in preparation for future disruptions. For many individuals and organizations, virtual interaction through networked digital technologies has been the main route of accessing or retaining some sense of normalcy during this trying time.

In some instances, the ability (and often privilege) to utilize online communications and cloud-based applications offer the only possibility of keeping employed, delivering education, receiving medical treatment, reaching out to loved ones, and participating in other aspects of everyday life. Although the drastic modification of these and other social activities is likely temporary, the pandemic demonstrates that the value of the internet to maintain social cohesion is beyond question (if often problematic) and that many people and organizations can no longer get by without it. Ideally, this era will spark productive conversations and activity on digital infrastructure development that extends from matters of life and death during the pandemic to more prosaic cultural interests in less extraordinary times.

For better or worse, the cultural world has experienced something of a digital flourishing during this extended social distancing period. Concerts, plays, lectures, book readings, and other cultural events that were previously accessible to limited audiences are now offered regularly and freely in real time via various conferencing platforms, social media outlets, and streaming services. Approximating normalcy, staving off boredom, and raising spirits seem to be the main motivations of these efforts, but these also serve to bolster online communities and their cultural correspondents by keeping the focus of cultural interests within the online environment where so much other activity already occurs.

For their part, many individuals and organizations in the archives sector have tried to maintain their regular duties and transition further to online delivery of services. A recent post in Atlas Obscura described several notable projects aimed at engaging new and existing user communities through the web. These and other ongoing institutional efforts reflect theoretical discussions and practical trends in the archives discipline that emphasize the growing importance of community-based initiatives to expand their scope and direction toward greater inclusion and representation, while also supporting the network of non-institutional cultural heritage interests in documenting an increasingly diverse society.

The proliferation of web-based technologies has helped facilitate the growth of independent community archives, as well as enabling traditional archives to establish more targeted documentation strategies and projects that incorporate the expertise, perspectives, and labor of non-archivist collaborators in everything from collection development to public programming to archival description. The prevailing notion is that archival work can no longer discount the people, groups, cultures, and identities reflected in the collections and that, whenever possible, those who might legitimately speak on their behalf should be involved. Often these are current or prospective audiences that can bring a fuller understanding to the collections–a process made more immediate and accessible by mobile digital networks and social media utilities.

Undoubtedly, sustained effort to engage new and diverse publics is a moral and practical necessity for all archives institutions in this emergent digital reality heightened by the pandemic, regardless of one’s location in the overarching network of cultural interests. The pandemic also offers an opportunity for American archivists and other records and information professionals to advocate on behalf of our institutions and our shared principles as a bulwark against the entrenched difficulties of reaching common ground on facts, evidence, and truth in a tribalist and politically polarized society. Journalist David Roberts has spent the past several years tracking this “epistemic crisis,” which he links to comprehensive right-wing attempts at undermining public faith in government, academia, media, and science¹. We see firsthand how dangerous this is in the current administration’s woefully inadequate, dishonest, and fatalistic approach to a national and global emergency.

However, this only tells part of the story. Various strains of the skeptical relativism that characterize the current social and political landscape are residual holdovers of intellectual movements originating in the academic left during the 1960s and 1970s. Although many of these movements were focused on peace, justice, equality, and liberation, they were fundamentally based on mistrust of institutions. It is most definitely a stretch to draw moral equivalency between armed protestors railing against social distancing measures in 2020 with activists marching to protest the Vietnam War in 1968, but the impulse to react and respond to real and perceived threats from powerful institutions transcends political identification and ideology.

The personalized information universes enabled by the web now make it easier for groups and individuals to coalesce around a narrow agenda or set of beliefs without having to engage in wider discussions that contradict these. Everybody has their own unfalsifiable truth and nobody can deny anyone else’s reality. In this setting, facts and evidence supported by verifiable information and reliable records are meaningless, or rather they hold only situational meaning and arbitrary relevance. Institutions are suspect because they are gatekeepers incapable of serving all equally or effectively.

Undermining an institution involves discrediting its experts, rejecting its animating ideas or mission, disparaging its central functions, and casting doubt on its social value and historical legitimacy. In most instances, this arises against an institution’s authority from an external oppositional standpoint, but with archives the opposition and skepticism frequently originate within the profession. This often takes the form of critical evaluation and deliberative efforts by scholars and practitioners to improve institutions. But there are several intellectual and activist strands that seem equally intent on categorizing mainstream archives institutions as just another tool of systemic oppression, an irredeemable cog in the larger framework of white supremacy, colonialism, misogyny, economic exclusivity, heteronormativity, etc.

Certainly, there are many instances over time that justify a skeptical or even pessimistic position on mainstream or traditional archives. There’s no doubt that the prominence of community-centered models based around intersectionality and social justice in recent disciplinary conversations reflects attempts to redress such historical marginalization. Although there seems to be general consensus in the profession that this is a net positive for archives, I don’t think anyone can determine with any certainty what the long-term impact of this shifting focus might be on the mainstream institutional networks or on the historical record more generally. That said, precarity related to funding, technology, and administration all present more of a threat to traditional archives than the muddled postmodern criticisms of scholars, but the lack of any comprehensive defense of institutions in the face of inward criticism and outward threats is still very unfortunate.

It is my belief that a positive defense of institutions must be made to internal skeptics and external parties that are unaware of the value that archives provide. This is not a “you’re either for us or against us” proposition, but rather a reminder of the important role that institutions play in cultural memory and democratic stability. If the past few years have revealed anything about power and authority, it is how easily norms can be discarded by unprincipled leadership. If the COVID-19 pandemic teaches us anything, it is that information, facts, and evidence are a matter of life and death. It should be clear by now that our institutions are largely responsible for holding the line against historical threats, both those posed by rare natural phenomena and others resulting from the epistemological free-for-all of the digital age. Archives institutions are flawed but essential social assets that still offer the possibility of finding common ground and preserving the truth.

¹ See the following articles for more reportage and details on Roberts’ view: https://www.vox.com/policy-and-politics/2017/3/22/14762030/donald-trump-tribal-epistemology; https://www.vox.com/policy-and-politics/2017/11/2/16588964/america-epistemic-crisis; https://www.vox.com/policy-and-politics/2019/11/16/20964281/impeachment-hearings-trump-america-epistemic-crisis

ICYMI: Introducing the A4BLiP Anti-Racist Description Resources

Our ICYMI series provide summaries of presentations, publications, webinars, and other educational opportunities that are of interest to I&A members. If you have an issue you would like to write about for this blog series or a previous post that you would like to respond to, please email archivesissues@gmail.com. The following is from Annalise Berdini, Digital Archivist at Princeton University’s Seeley G. Mudd Manuscript Library and member of A4BLiP. 

Archives for Black Lives in Philadelphia (A4BLiP) is a loose association of archivists, librarians, and allied professionals in the Philadelphia region responding to the issues raised by the Black Lives Matter movement. The A4BLiP Anti-Racist Description Resources project began as an initiative formed by various A4BLiP members in fall of 2017, specifically after a presentation they collaborated on at the 2017 SAA Liberated Archive forum with Teressa Raiford. Teressa is a Portland-based activist and founder of the organization Don’t Shoot PDX. Following the presentation, Teressa asked the group for recommendations for how she might approach a catalog audit. She wanted to initiate a project at Oregon State Library after learning about a racist subject catalog card there that a staff member had posted on Twitter. (The card read, “Negroes see also Crime and criminals. Portland.”)  

After some discussion, A4BLiP members realized that this was an area that lacked guidance for those doing archival description; many could recount instances of seeing description applied in ways that were racist, but none of us knew of any specific recommendations for how to address this in a programmatic way. As a way to both provide a framework for our own audits of racist description and to hopefully provide guidance that would be useful to other (white) archivists, we decided to create a set of recommendations collated from existing resources that we gathered for an extensive literature review, and enhanced by some of our own experiences. Additionally, the working group felt strongly that due to the fact that most of us were white women, we needed to ask for help from Black archivists to ensure that our recommendations did not cause harm and that we were, in fact, helping other archivists create more inclusive description. We created a GoFundMe for the project so that we could pay these reviewers for their time and expertise, and successfully funded enough to recruit nine reviewers, who contributed extensive recommendations and additional resources to the project. We are incredibly grateful for their assistance, which created a much stronger and more thoughtful product. 

The A4BLiP Anti-Racist Description Resources are broken up into three sections: a set of metadata recommendations, an annotated bibliography, and an extensive bibliography. The extensive bibliography was gathered first, reviewed in detail by members of the working group, and informed the other two sections.

The metadata recommendations are comprised of practical examples for anti-racist description that we hope can be put into practice across a wide array of institutions. The section is broken up into seven areas of focus, including Voice and Style, Community Collaboration and Expanding Audiences, Auditing Legacy Description and Reparative Processing, Handling Racist Folder Titles and Creator-Supplied Description, Describing Slavery Records, Subjects and Classification, and Transparency. Our recommendations in each of these sections were informed by our literature review as well as examples from our own experiences and the experiences and recommendations of our reviewers. Some recommendations should be fairly easy to apply day-to-day, like removing flowery and valorizing language in biographical notes or using accurate strong language like ‘rape’ or ‘lynching’ when appropriate. Others are more difficult and will require institutional change, like developing and maintaining ongoing relationships with collection creators in order to learn the language they use to describe themselves —  and to use that language in our description of their records. We hope that these recommendations will give others practical places from which to start their own descriptive review processes. They are by no means exhaustive, but include what we thought to be the most helpful and important recommendations.

The annotated bibliography includes a selection of theory-focused articles from the extensive bibliography that we chose to highlight based on their critique of descriptive practice and theory. Some of the articles, blogs, and presentations included do not necessarily focus on Black experiences or collections in the pursuit of highlighting shared strategies for anti-oppressive description. Our review in preparation for developing this resource reinforced our understanding that there is a wealth of research and dozens of important contributions to rectifying archival erasure and white supremacist description. But we recognize that few of us have as much time as we would like to read all of these works, and so we created the annotated bibliography in the hopes that it would help others quickly find resources that would help them rethink archival description.

For those looking to get started on creating more inclusive description, we recommend checking out the metadata recommendations first, particularly the sections on Voice and Style, Auditing Legacy Description, and Handling Racist Folder Titles and Creator-Supplied Description. These are probably the sections that will be most immediately applicable to most archives — how many of us have seen overly flowery and glowing biography notes of ‘great white men’, or passive language used to describe atrocities or distance humanity? How often do slavery records prioritize the enslavers before the enslaved? This is work that we as archivists can address quickly and which (hopefully) does not require overarching institutional change. 

We acknowledge that our recommendations are a starting point that highlights the work that other archivists have already done, but we hope that by gathering some of these practical recommendations, more of us can begin to undo the harm that our description often causes. The recommendations can be found through the A4BLiP site.

ICYMI: Society of California Archivists Annual General Meeting

Our ICYMI series provide summaries of presentations, publications, webinars, and other educational opportunities that are of interest to I&A members. If you have an issue you would like to write about for this blog series or a previous post that you would like to respond to, please email archivesissues@gmail.com. The following is from Rachel Mandell, I&A’s past-chair and Metadata Librarian at the USC Digital Library.

queen-mary_02

 

Last month I attended the Society of California Archivists Annual General Meeting, which was held in Long Beach, California from April 24-27, 2019. I found much of the program to be of interest to our Issues & Advocacy members as many of the presentations and events were focused on inclusivity and diversity. The reception for the event was held on the Queen Mary ocean liner, which was fun for archivists and ghosts alike.

        One of the highlights of the conference was Michelle Caswell’s plenary discussing a feminist standpoint appraisal of archival materials. She argued that instead of continuing to allow historically dominant perspectives of what should, and should not, be considered of significant archival value, we ought to adopt a new way of appraising archival materials. The historically dominant perspective– which favors white, English-speaking, straight, men—continues to dominate when archivists from oppressed communities are left out of appraisal discussions and policies. What is even more likely than archivists from the underrepresented or oppressed perspectives being left out of the conversation, is archivists’ attempt to achieve a “value neutral” view of archival materials. Professor Caswell completely dismantles this belief that neutrality can be achieved and adds that this goal of neutrality in fact reinforces the current, oppressive structure.  Boom! I am so inspired to read forthcoming publications and eventually put into practice a new set of questions that we need to ask ourselves when conducting archival appraisal.

        Another exciting event that I want to highlight was the Labor Brown Bag lunch! In the last year, Issues and Advocacy has been very focused on labor issues faced by archivists. SCA is also joining the conversation! This brown bag lunch was an informal discussion and brainstorming session about forming a new SCA working group to monitor and address ongoing labor issues.

        Other talks related to inclusivity and diversity included:

“Building Belonging: Strategies for Diverse and Inclusive Collection Development, Inreach, Outreach, and Instruction”     
Zayda Delgao, Sonoma County Library
Robin M. Katz, University of California, Riverside
Craig Simpson, Son Jose State University

“Putting it Out There: Engaging Communities and Enhancing Access to LGBT Collections”

“Campfire: Practicing Inclusive Archival Description”
Noah Geraci, University of California, Riverside
Cyndi Shein, University of Nevada, Las Vegas

“Empowering Indigenous Communities through Inclusion”
Kelsey Martin
Stefani Baldivia, California State University, Chico
Celestina Castillo, Occidental College
Lylliam Posadas

“No Reprocessing Without Representation! Discovering Hidden Narratives During Routine Work”
Linh Gavin Do, Go For Broke National Education Center
Jamie Henricks, Japanese American National Museum
Lauren Longwell, Loyola Marymount University
Kate Wilson, Saint Mary’s College of California

Archivists on the Issues: Restrictions and the Case of the University of Michigan

Archivists on the Issues is a forum for archivists to discuss the issues we are facing today. Today’s post comes from Steering Committee member Samantha Brown, an Assistant Archivist at the New-York Historical Society.

As archivists, we are constantly weighing the rights of record creators and donors against the needs of researchers. Sometimes balancing these differing needs can lead to a struggle that puts archives and libraries in the middle. We can find an example of this in a recent news story involving the University of Michigan’s Bentley Historical Library.

The Bentley Historical Library’s story begins with the John Tanton Papers. The finding aid for the collection describes Dr. Tanton as an environmental, population control, and immigration reform advocate who has held leadership positions with the Sierra Club, Michigan Natural Areas Council, Wilderness and Natural Areas Advisory Board, Pictured Rocks National Lakeshore Advisory Commission, Little Traverse Conservancy, and the Environmental Fund [1]. What makes him a controversial figure was his work with the Federation for American Immigration Reform (FAIR), the Center for Immigration Studies (CIS) and NumbersUSA. While working with these organization, Dr. Tanton worked to reduce both legal and illegal immigration and opposed bilingualism in public schools and government agencies [2,3]. In addition to this work, Dr. Tanton also created a publishing company called The Social Contract Press which notably published The Turner Diaries which was a race war fantasy novel that is seen as a key work for members of the American white supremacist movement [2].  

Part of what makes this collection newsworthy is the fact that half of the collection is sealed. While boxes 1 through 14 are open to researchers without any special restrictions, boxes 15 through 25 are sealed until April 6, 2035 [3]. This presents a problem for Hassan Ahmad, a Virginia-based immigration attorney, who is trying to gain access to the whole collection. Mr. Ahmed believes that the collection could contain materials that show the relationship between anti-immigration groups and white nationalists as well as the influence that some of groups that Dr. Tanton has worked with are having on the White House [4]. The link between Dr. Tanton and the White House may very well exist. President Trump’s senior adviser Kellyanne Conway, transition aid Lou Barletta, policy adviser Julie Kirchner, and immigration advisor Kris Kobach all have ties to FAIR, an organization that Dr. Tanton founded and was a chairman of [1,4].

Believing that the sealed parts of the collection could hold important information and should be part of the public debate, Mr. Ahmed filed a Freedom of Information Act (FOIA) request with the University of Michigan in December 2016 but the request was denied as was the request to appeal the decision [3,5]. Both the original request and the appeal were denied on the basis of Dr. Tanton’s donor agreement with the library [3]. After being denied his FOIA request, Mr. Ahmed sued the University of Michigan to gain access to the restricted parts of the collection [3]. When the case was brought before a judge, the University of Michigan filed for a motion to dismiss the lawsuit based on the fact that parts of the collection were sealed due to the collection’s donor agreement [5]. While information about the donor agreement was disclosed in court, information about the donor agreement was not included in the collections finding aid [1,5]. The judge, Stephen Borello, ruled that since the collection was a private donation and not being used for a public purpose, the University of Michigan could not be compelled to open the collection [3]. Mr. Ahmed proceeded to appeal this ruling as well and is arguing that the university can’t use donor agreements to keep documents sealed. As of right now, he is scheduled to appear in court again in late September or early October when a ruling on his appeal will be made [3].

If Mr. Ahmed wins his appeal, the results could have a massive impact on archives and researchers. Without the ability to guarantee that parts of a collection can remain restricted, archivists may not be able to persuade people to donate or house their collections in an archive which will make it harder for the materials to be preserved and accessed. Access doesn’t just mean that someone can use the materials for their research but also that they can find the materials. A private person may have a collection that is helpful to someone’s research but a person looking for those materials may never be able to find it if an archive can’t create a way for those materials to be found. The work of archivists to arrange and describe collections plays a crucial role in a collection’s findability. If donors are too worried about giving their materials to archives because archivists can’t provide the donors with any guarantees then researchers lose out as well.

While this case holds risks for archives and archivists, it also teaches us something as well. Finding Aids need to be more than just a list of items and folder titles, they need to give researchers a preview of what the collection holds. One of the reasons that Mr. Ahmed wants to access the restricted materials is because he doesn’t know what is there. The finding aid’s description for the restricted materials only includes series and subseries titles with very little other information. If there was a way to know what could be found in the unrestricted  parts of the collection as compared to the restricted parts and what differentiated those parts of the collection then maybe there could be a way to work with Mr. Ahmed so that he could find what he is looking for in a different way. Other members of the organizations that Mr. Ahmed is interested in may have unrestricted collections at other institutions. Otis L. Graham Jr., another founding member of FAIR, for example, has some his collections housed at the University of California, Santa Barbara. The best result for both the researcher and archive, in my opinion, would be to find a way to help the researcher with their request without breaking the donor agreement. If this isn’t possible then I wonder why a box and folder list is even provided for the restricted materials. Why tell people that you have something if you’re unwilling to tell them about it? Without more information in the finding aid or speaking to the staff at the Bentley Historical Library and investigating their policies around arrangement and description, it’s difficult to know why the collection has been handled in this particular way. For now, we, as archivists, can look at this situation and use it to change how we both deal with collections and researchers.

 

Works Cited

  1. John Tanton Papers Finding Aid. University of Michigan, Bentley Historical Library, 14 Jun 2013, https://quod.lib.umich.edu/b/bhlead/umich-bhl-861056?view=text
  2. “John Tanton” Southern Poverty Law Center, www.splcenter.org/fighting-hate/extremist-files/individual/john-tanton
  3. Peet, Lisa. “Attorney Sues for Access to Tanton Papers in Closed Archive.” Library Journal, 18 Sept. 2018, https://www.libraryjournal.com/?detailStory=180918-Tanton-Papers
  4. Frazen, Rachel. “Why Is the University of Michigan Fighting to Keep an Anti-Immigration Leader’s Papers Secret?” The Daily Beast, 3 Sept. 2018, https://www.thedailybeast.com/why-is-university-of-michigan-fighting-to-keep-anti-immigration-leaders-papers-secret
  5. Warikoo, Niraj. “University of Michigan Oct.  Blocks Release of Hot-Button Records of Anti-Immigrant Leader.” Detroit Free Press, 28 Oct. 2017, https://www.freep.com/story/news/2017/10/17/university-michigan-blocks-release-anti-immigrant-records/732133001/

 

Archivists on the Issues: Intellectual Access to Archives

Archivists on the Issues is a forum for archivists to discuss the issues we are facing today. Today’s post comes from regular writer for I&A’s blog, Lindy Smith, Reference Archivist at Bowling Green State University’s Music Library and Bill Schurk Sound Archives.

In my final post on access and accessibility in archives, I am examining intellectual access. By this, I mean the language, theory, practices, and other non-physical barriers that exist in archives. Once a patron has navigated the obstacles of digital access and physical access that I discussed in my previous posts, they finally make it to our reading rooms either in person or virtually and want to use our collections. What gets in the way of this process?

Description can often get in the way, sometimes through its absence and sometimes through its presence. When description is non-existent or not online or not accessible or too minimal to be useful, it is detrimental to access. This is not news to anyone. But sometimes seemingly great description can also be a barrier to access. Say you have an important, highly used collection and you decide to write a DACs-compliant EAD finding aid at the item level, post it online with excellent SEO and cross list it in all appropriate union catalogs. It is a thing of beauty. It has extensive notes, a detailed inventory, and follows archival standards. It is easy to find. If you know where to look.

But then you have an ESL patron who speaks limited English and cannot read it all. Or a seventh grader working on a History Day project who has a middle school reading level and does not understand some of the terminology. Or a patron who is completely unfamiliar with archival description and does not understand the complicated series structure or how to use the detailed information you have painstakingly input. Based on my experience in various reading rooms, these kinds of casual patrons make up a significant portion of our users.

There’s something to be said for gaining familiarity with the systems in place, but for the patron who only wants to make one visit to see something for personal reasons or the student using it for one class, or the patron who is frustrated by a first visit and never comes back, our systems are exclusionary. We cannot write description for everyone, but it is important to recognize that language, reading level, structure, jargon, and many other factors can hinder access for some users.

Many of these issues can be mitigated with good reference help, but this leads to another question I think about often: how do we determine an appropriate balance of labor between patrons and archivists? How much do we require them to do and how much are we willing to do for them? What is policy mandated and what is grey area? What can we change to improve the patron experience? Obviously, patrons need to take the first step to make contact. They need to provide information about the subject of their interest or the items they’d like to request. They need to adhere to any established policies regarding registration information, payment for reproduction, collection handling, etc. Archivists have to respond to requests, pull requested materials, and explain necessary paperwork and policies.

But between this is a whole world of negotiation, personal preference, and available resources. How much time do (can) we spend with a single patron? Where do we draw the line? I like to think that we should be willing to take more on ourselves as the gatekeepers to make things easier and more pleasant for our patrons, but that is not fair when so many of us are already overloaded with work. On the other hand, it is not fair to put all of the work on our users, especially when it is our policies that are creating extra work for everyone.

Many archives have policies regarding remote research time, but what about patrons who require additional assistance with finding aids or computers or microfilm readers or handling fragile collections or the photocopier? How do we ensure smooth hand offs to other archivists when schedules require that multiple staff members be involved? How do we enforce policies that require official ID cards when we are trying to reach out to user groups that may not possess them? How do we respond to concerns about patron confidentiality when we are storing information about patrons and their research topics? How do we reassure patrons who feel targeted by security policies that require surveillance?

How might we rethink our policies and procedures to make things easier for everyone involved? While it is not a magic bullet or a possibility for everyone, there is something to be said for tapping into aspects of industry or libraries that are already familiar to our patrons. Along these lines, there are some technological solutions to help streamline the reading room experience. The biggest and best known in Aeon, which is a great product, but prohibitively expensive for most of us. Other archives have come up with in-house solutions using existing free products, like Trello or Google Forms.

At my institution, we have been working with our web developer, access services department, and catalogers to come up with a solution that allows us to treat special collections materials like ordinary library materials. Briefly, our web developer came up with a button that is enabled in our catalog on materials that have the Lib[rary] Use Only status that allows users to request items for future use. It generates a form that collects name and contact information as well as the date they would like to use the item(s) that is emailed to the appropriate collection. Patrons can also request items on site without scheduling them ahead of time. We use the emails as pull slips and place the items on our hold shelf. When the patrons arrive, we set up a courtesy card in our ILS (Integrated Library System- we use Sierra) that allows them to use only special collections materials (a proper courtesy card with ordinary borrowing privileges has an associated fee but a special collections card is free). We then check the materials out to their account while they’re using it on site and check it back in once they’ve finished. We explain at the time of checkout that they are not allowed to leave our floor with the items and we have not had any issues with this. The one drawback is that we do not yet have all of our special collections in the catalog, which is where our fabulous catalogers come in to create records. We are also in the process of implementing ArchivesSpace and are hoping that our developer will be able to create a similar request feature for use there. All special collections will eventually be represented in both places.

Obviously, a solution like this is only available to archives with access to an ILS and some developer time. If you are interested, our web developer has made the request button code available on GitHub. But if you think outside the box, you may be able to come up with your won solution with the resources available to you. Libraries have been using similar systems for decades to track use and it is past time for archives to do the same.

My posts here have been much more question-based than answer-filled, but these are important issues with lots of room for discussion. I look forward to continuing that discussion with any of you who are interested and hope you will take the opportunity to use some of these questions to help examine your own work.

Archivists on the Issues: Answering the call for inclusivity

Archivists on the Issues is a forum for archivists to discuss the issues we are facing today. Today’s post comes from regular writer Summer Espinoza, her last for the year. Summer is the digital archivist at California State University, Dominguez Hills where she is working on a California State University Archives project.

This is my third and final blog post for the Archivists on the Issues series. It would be more scholarly of me to share research, but I hope you (reader) can excuse my personal, introspective and non academic discourse here.

One of the most important attributes I carry in this life is that of a brown-skinned human (insert Library of Congress subject headings as you please). My brown skin has guided my experiences in my academic and personal education. My research interests today are guided by the way external and self identifiers have constructed and shaped my life and career. If you are midway through a sigh right now, I empathize. I sometimes catch myself with this same reaction because, in fact, I sometimes cringe at the fact I am so invested in this identity politic.

My duties as an archivist have guided me towards descriptive cataloging, perhaps by the same token of the fluidity and interpretive nuances of identity politics. Let me relate this conversation to my current work with the California State University System Archives Digitization Project. I have created subject headings for persons of color and I have also made use of the equally dodgy “Caucasians” subject heading. My methodology (if you can call it that) when creating a subject heading for ethnicity (non- “Caucasian”), is to look for published articles, newsletters, or records of events in which a notable person has been commended for work in a community, often by a community with which they identify. I take these cues and with all the best intentions, I apply a Library of Congress or local vocabulary term, and hope for the best. This has not, however, caused me to create particularly accurate or authoritative headings, for example Mexican American, Chicano and/or Latino and Black or African American, Chinese American or Asian American.

The “Caucasians” subject heading has given me extreme pause. I approached the task of descriptive cataloging for photographic prints of European Americans with an apology first: “I’m sorry I am labeling you this way.” Why am I sorry? I am sorry because in the back of my mind is this little kernel of negativity toward the word “Caucasian.” Why am I using this word in the first place?

Up to the point of this project, I had not fully acknowledged the history of this word, and upon further investigation I found the term is rooted in eighteenth century racial classification. How and why am I blindly following the notorious Library of Congress (out)dated subject headings? Not to mention the word as both anachronistic, archaic, and still very much alive in our modern societal vocabularies in human classifications.

Much like my first post, I express these reflective (and yes, negative) experiences to better understand the role of my own history and how it interacts with my professional responsibilities.

In a recent listserv call for panel proposals for a visual arts conference, a cataloger posed some very compelling questions about the ways in which descriptive cataloging of an artist interacts with the cataloging of their artistic works.

This led me to more questions, but primarily this one: why do we as archivists believe that the (best) answers to our initiatives to be inclusive and diverse rest solely in our professional circles? Did we and do we currently believe that we are the best and only source of expertise in the digital environment? Do we not look outward to other disciplines for marketing and development, content expertise, and so forth? Are we the first group of professionals to tackle inclusivity? What do we generally understand about cultural inclusivity on a professional level, and are we trained and educated enough to move beyond initiatives and policies that do not mean much to the everyday archivist?

Let’s not pat ourselves on the back too quickly as we circulate these documents amongst our ranks, let us share our shortcomings for the better.