Tag: ALA

Steering Share: Thoughts on the Idea of Professionalism

Steering Shares  provide an opportunity to learn more about the I&A Steering Committee and the issues that the committee members care about. This post comes courtesy of committee member Steve Duckworth, University Archivist at Oregon Health & Science University.

I want to talk about professionalism, or more specifically, the idea of professionalism and how it can (and often is) used to make people conform and can be a tool that hinders diversity and creativity. I’ve wanted to talk about this for a while – partly due to personal experiences – and then “the incident” with April Hathcock took place at ALA Midwinter. I knew it wasn’t just me and felt this post could take one of her many salient points and focus on a large set of the archival profession.

I, like many of you, work in academia. And even many of you who don’t work in academia are likely impacted by the practices of it. I often find myself rubbing up against some of these norms. The ones that work slowly and through long conversations in multiple committees and working groups. The ones that use policies to explain choices, but break those policies when they really want something. The ones where people like to complain about people, but not to people. And yes, these are gross generalizations, but they are also sometimes just gross.

Our profession also talks all the time about how homogenous we are and struggles to find ways to change it, ways to diversify the profession or our collections or our outreach. But I’m not sure if the desire for more diversity is stronger than the desire to maintain this air of academic … politeness.

I say this because I see many of our attempts at diversity as a form of tokenism, with the most frequent offering being something like a two-year “diversity” position for people fresh out of their Master’s program. While it’s helpful, it doesn’t change our culture. It looks at this “diverse” person and says, ‘We’re going to teach you how to be one of us’ or ‘We’re going to hire you to solve all of our diversity problems,’ but we’re not going to commit to you. It doesn’t look at our practices and offer ‘Perhaps we should be more accepting of different styles of interaction’ or ‘Let’s listen to some new ideas and actually try them out.’ It doesn’t change us, it just looks good on paper and makes us feel like we’re helping.

We invite people for day-long (sometimes 2!) interviews and see it as a test of their endurance or stamina, but we don’t make the effort to inform the candidates about this practice they may never have been through. We continue to ask surprise questions in interviews, and then judge people who are likely nervous (and quite possibly introverted) if they can’t come up with perfect answers on the spot. Our MLIS programs overwhelmingly do not to teach any aspect of the job searching and interviewing process. They teach the theory, sometimes the practice, and send you out without even a functional résumé or any clue about just how many jobs you may apply for before even getting an interview.

What we need is more compassion and more care about the people we say we want as our colleagues. As someone in a position to hire a new librarian, recall your own job search and look for new ways to make the interview process more inviting. Be more open-minded about professional backgrounds and embrace ideas that may be unfamiliar to you. When someone directly speaks to an offense against them, investigate it; if they offer an opposing viewpoint, consider it before dismissing it. If you are witness to bigotry, speak up. All of these things can be done respectfully if we respect each other. But respect comes in many forms, and that, too, should be respected.

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ICYMI: #NoHateALA

Brought to you by Vice Chair Courtney Dean on behalf of the Issues & Advocacy Section Steering Committee

During the 2018 ALA Annual Conference, ALA Council passed an amendment to the Library Bill of Rights that explicitly defended the right of hate groups to use library meeting room spaces. For the full text, see the information on ALA’s site.

This is something the I&A Steering Committee has been following closely. While neither SAA or I&A have made official statements on this issue, the Steering Committee felt it important to provide our membership with a roundup of information, resources, and petitions related to the recent ALA controversy. We searched for links from a variety of perspectives and found the below, listed in alphabetical order by title. Please feel free to leave links to additional readings in the comments.

 

Draft Resolution to Rescind Meeting Rooms: An Interpretation of the Library Bill of Rights, Melissa Cardenas-Dow and other ALA Councilors

Further Response on ALA OIF Hate Group definition response, unsigned

Libraries Can’t Afford to Welcome Hate, Alessandra Seiter

My Bought Sense, or ALA Has Done It Again, April Hathcock

Petition to Revise ALA’s Statement on Hate Speech & Hate Crime, authored by the We Here community

Rethinking “Intellectual Freedom”, Carrie Wade

We Oppose Welcoming Hate into the Library: An Open Letter to ALA, Concerned Archivists Alliance

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Finding Our Voice: Advocacy in a Difficult Time

This post was written by Courtney Dean and the Issues & Advocacy Section’s Steering Committee, in light of several recent events.

In light of recent acts of white supremacist violence in Charlottesville, personal attacks on the SAA-run Archives and Archivists listserv, and reports of harassment against several SAA 2017 panelists whose sessions addressed diversity, inclusion, and the dismantling of white supremacy in archives, the I&A Steering Committee has been considering the following questions and invites you to join with us:

  • How can we work within the profession to change foundational systems of oppression?
  • What can we do, individually and collectively, when colleagues are being harassed for their work and/or their ethnicity, gender, etc.?
  • How can we as a section provide a platform for elevating traditionally marginalized voices in the profession?
  • How can we create a safer space for difficult and vulnerable professional conversations?
  • How can we further SAA’s goal of inclusiveness?

Over the coming weeks we will be brainstorming our role as section within SAA, but we would also like to hear from the profession at large. SAA Council’s statement in response to A&A listserv activity provided the following prompt: If you have ideas about 1) how the List might be improved or 2) any new communication tools that we might consider as an enhancement to or substitute for the A&A List, please send your ideas to SAA President Tanya Zanish-Belcher at president@archivists.org.

Today’s Council statement regarding the white supremacist violence in Charlottesville, VA, echoes the invitation to email members of Council or president@archivists.org. Specifically, sending along resources that can be included in a “toolkit that will offer specific information and resources on how our profession can work with communities to identify, combat, and dismantle acts and symbols of white supremacy” may be useful.

The I&A section also encourages submissions to our blog addressing any of the above topics. We reiterate Council’s stance against violence and intimidation and are wholly committed to working towards an inclusive professional organization.

Further reading

#ThatDarnList: The Saga Continues, Concerned Archivists Alliance

This most recent controversy demonstrated that there is still a serious problem in the archival profession with the mythical concept of archival ‘neutrality’ and with some archivists’ inability or unwillingness to entertain the notion that we can still be unwelcoming or even hostile to minorities in the profession.

SAA Statement on white supremacist violence in Charlottesville

ALA Statement on white supremacist violence in Charlottesville

Rare Book School statement on white supremacist violence in Charlottesville

Community Response to Charlottesville, list of actionable items added to by all, compiled by Michaela Suminski

The Problem of Perception, Feminist Killjoys

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Step Up to the Plate: Archival mentorship for students and early professionals

Archivists on the Issues is a forum for archivists to discuss the issues we are facing today. Today’s post about early career mentorship comes from Adriana Flores, Assistant Archivist for Acquisitions at Boston University’s Howard Gotlieb Archival Research Center.

If you have an issue you would like to write about for this blog series or a previous post that you would like to respond to, please email archivesissues@gmail.com. Please note that opinions expressed in Archivists on the Issues posts do not indicate an official stance of SAA or the Issues and Advocacy Section.

As an early professional, my path to becoming an archivist has been filled with mentors. I have no doubt that I would have eventually made it to where I am today on my own, but I arrived much faster with the help and guidance of professional mentors. Although I was extremely lucky to have multiple mentors who prepared me for graduate school and assisted me in my career, not every young archivist is provided that service. Since I made the transition to full-time archivist and now supervise student employees and interns, I have contemplated what makes a good mentor and how to become one myself. I explored archival literature, interviewed people I know throughout the field, and reflected on my own personal experiences in the hopes of starting a greater conversation on how to become a mentor and why mentorship is vital in our field.

Be open and willing to share with others

Archivists first need to be open and willing to share with others. There have been many conversations lately about archivists moving away from a “gate-keeping” mentality, which we can practice not only with our patrons but with our students and early professionals. If archivists are more willing to openly share their experiences with others, within and beyond the profession, then our profession will be much more visible and approachable. In an article entitled “Mentored learning in Special Collections: Undergraduate archival and rare books internships,” the authors elaborate on this point in the context of student internships:

It is imperative for all library professionals, regardless of their responsibilities, to reach out to and mentor individuals who are interested in our profession if it is to remain relevant and vibrant in the future…By creating meaningful internship experiences for our students and volunteers, at the very least we will engender goodwill for our profession and create future ambassadors for our institutions and for our professional role in society. (page 60)

By being open and sharing knowledge with others, archivists can generate mentorship opportunities.

Actively look for mentoring opportunities

Next, I encourage all archivists to actively look for opportunities to become mentors. Although outgoing students will often seek out mentors themselves, it drastically helps when the mentor takes initiative and identifies mentorship opportunities themselves. If you actively search for opportunities to share knowledge, either through a workplace supervision role, at a local LIS program, or at a conference, you will foster potential mentoring relationships.

One of the easiest ways to become a mentor is through supervisory work. When asked about the main difference between a supervisor and mentor, Simmons College’s Professor Donna Webber responded:

I would say a supervisor directs and instructs work and the relationship usually ends when the internship ends. A mentor develops a long-lasting relationship and helps guide a new archivist into the profession. (Webber, personal interview)

If you are hoping to transition from supervisor to mentor, talk with supervisees about life beyond daily responsibilities. Ask them to take part in office meetings, explain the institution’s organizational structure, or discuss archival trends and issues with them. All of these actions will instill confidence in your protégé and will help guide them through their early career.

Don’t let your age or length of career stop you from mentoring

Even if you are a young archivist, I recommend thinking about becoming a mentor, even if you’re also a protégé. It is hard to recognize when you have learned enough to pass on knowledge, but in my experience it happens much quicker than you would expect. One of my past fellow interns and the current Project Archivist at Hoover Institution Archives, Paige Davenport, spoke with me recently about her attitude towards becoming a mentor as an early professional. She shared:

Although I have not participated in an official mentorship program, in my current position I supervise two graduate interns. It is my hope that I can guide them into the field as my internship supervisors did for me, as well as excite them about being part of this field. (Davenport, personal interview)

Like Paige, you do not need to participate in an official mentorship program to become a mentor. Start small if you’re concerned about your qualifications, but never pass up an opportunity to help and advise others due to your age or number of years in the profession.

Support mentorship programs

My last suggestion is to support any and all archival mentorship programs, especially programs that focus on diversity. Mentorship programs provide structure and resources for professionals who are new to mentoring, and they provide an avenue for students and early professionals to seek guidance and support. Mentorship programs are vital to the survival of the profession and programs that emphasize diversity are key to making our profession more reflective of the society we live in. Marginalized groups of people deal with many professional barriers and mentorship may help young archivists from these groups successfully navigate the workplace. If our profession is to grow and prosper, then we need to support the amazing mentorship programs that are available and create more to address the profession’s shifting needs.

Avenues for mentoring

Here are a few resources to explore if you’re interested in becoming a mentor:

  • Become a SAA Mentor. Learn more about the SAA Mentoring program here.
  • If you can attend the annual meeting, become a SAA conference navigator and advise a student or early professional through the experience. Keep an eye open on information regarding this program as SAA 2017 approaches.
  • Support any of the Association of Research Library’s diversity programs, especially their joint program with SAA, the Mosaic Program.
  • See if your regional association has a formalized mentorship program, such as the Northwest Archivist Mentorship Program or the New England Archivist Mentoring Program. If not, and you’re willing, start one up!
  • ALA’s Libraries Transform has a broader range of library and information science mentorship opportunities if none of the above hit the mark.

Please share other suggestions for mentorship opportunities and mentoring in the comments. I hope that this has been thought provoking and helpful; I owe a lot to the mentors in my life and I hope I’m doing my part by becoming a mentor myself and keeping the conversation going.

References

 

Adriana Flores is the Assistant Archivist for Acquisitions at Boston University’s Howard Gotlieb Archival Research Center. She graduated in 2016 with her MLIS from Simmons College, with a concentration in Archives Management. Currently, Adriana is also a contributor for SNAP’s “Year in the Life” blog series.

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ICYMI: “Diverse and Inclusive Metadata: Developing Cultural Competencies in Descriptive Practices” sessions at the American Library Association Annual Conference

Our ICYMI series provide summaries of presentations, publications, webinars, and other educational opportunities that are of interest to I&A members. We keep a running list of upcoming events. If you’re interested in writing a post for ICYMI, please refer to our sign up sheet. In this post, Liz Woolcott and Anna Neatrour recap the “Diverse and Inclusive Metadata: Developing Cultural Competencies in Descriptive Practices” program, held during the American Library Association Annual Conference this past June.

The Association for Library Collections and Technical Services (ALCTS) Metadata Interest Group met at the American Library Association (ALA) Annual Conference in June for the “Diverse and Inclusive Metadata: Developing Cultural Competencies in Descriptive Practices” program. The Metadata Interest Group sponsored two sessions featuring four speakers discussing diversity and inclusivity in metadata practices.

Hannah Buckland, from Leech Lake Tribal College, spoke first about the “Impacts and Limitations of Culturally Responsive Subject Headings in Tribal College Libraries.” (Her slides are available here: http://connect.ala.org/node/256170) Ms. Buckland first described the issues facing small, underfunded libraries and the reliance on established controlled vocabularies (like the Library of Congress Subject Headings or LCSH) to create records for collections. The Bezhigoogahbow Library, of which she is the director, serves both the college as well as the local community and relies on grant funding for all of its support. Ms. Buckland remarked that grant funding can be obtained for programs, but rarely covers metadata or cataloging, which are the “unseen” services. Therefore, there was a heavy reliance on established records, headings, and classifications. However, many of these cataloging elements are Eurocentric and do not recognize many Native American tribal designations, languages, or customs. For instance, they do not usually reflect Native American tribes that are not federally recognized, but view themselves as distinct from other tribes. She described the issues surrounding the use of subject headings and classification schemes for Native American topics. As an example, Ms. Buckland cited the classification of Ojibwe language material, which is prominent at the Leech Lake Tribal College, as being classified under PM, which is a Library of Congress call number category that is also used to describe “artificial languages.”

Rachel Wen-Paloutzian, from Loyola Marymount University, presented on “Hidden Stories, Inclusive Perspectives: Describing Photographs of Jewish Refugees in Shanghai.” (Her slides are available here: http://connect.ala.org/node/256171) Ms. Wen-Paloutzian spoke about a project to archive a collection of 600 photographs backlogged in the Department of Archives and Special Collections at Loyola Marymount that documented the Jewish refugee experience in Shanghai, China, between 1937 and 1949. The project can be viewed here: http://digitalcollections.lmu.edu/cdm/landingpage/collection/sjrc She discussed the ethical challenges of assigning both descriptive metadata and controlled vocabularies to photographs based on the assumptions or interpretations of metadata specialists who may not have experience with the culture. For example, making the assumption that all subjects depicted in a photograph were, indeed, Jewish refugees or presuming relationships between subjects in a photograph. She discussed the use of crowdsourcing to both help identify images and counter misinterpretations in the metadata. Ms. Wen-Paloutzian emphasized that in order for diverse viewpoints to be reflected, professionals need to develop awareness of the cultural context and see metadata as not static, but responsive, adaptable, and dynamic.

Sharon Farnel, from the University of Alberta, started up the second session on Diverse and Inclusive Metadata with her presentation: “Digital Library North: Engaging with Communities to Develop Culturally-Appropriate-and-Aware Metadata.” (Slides are available here: http://connect.ala.org/node/256025) Ms. Farnel presented on Digital Library North (https://sites.ualberta.ca/~dln/), a site dedicated to providing increased information access in the Inuvialuit Settlement Region. Partnering with the Inuvialuit Cultural Resource Centre, the site is designed to serve six communities that are geographically dispersed. Farnel explored practices of gathering descriptive information about cultural heritage materials while partnering directly with a community. Issues of privacy and acknowledgement are deeply important. Existing frameworks for knowledge management are likely to contain hidden biases that don’t accurately represent the materials connected to the community.

Tiewei Liu, from California State University, Fresno, wrapped up the session with her presentation “Creating Inclusive and Discoverable Metadata: Practices at Fresno State.” (Slides are available here: http://connect.ala.org/node/256026 ) Ms. Liu described emerging practices in building an inclusive institutional repository at Fresno State, designed to reflect the diverse student and faculty body at the institution. Issues of disambiguating name authority records are dealt with by engaging directly with researchers. Liu also discussed future directions and needs for institutional repositories in developing inclusive metadata, including the need for a comprehensive authority tool, and interest in developing a multilingual search interface.

Inclusive metadata is an area of growing interest and concern for many people in technical services. The sessions sponsored at ALA sparked a great deal of discussion between the speakers and the attendees. One common theme that emerged was that through incorporating inclusive practices and partnering with the larger community, metadata becomes not just of higher quality and more comprehensive, but also more discoverable. The session planners are hopeful that this conversation will continue and will contribute to the development of a larger community-driven tradition of inclusivity and awareness in developing descriptive metadata.

You can see the Twitter conversation for these sessions at Storify: https://storify.com/LizWoolcott/diverse-and-inclusive-metadata-creating-c

Anna Neatrour is a metadata librarian at the University of Utah Marriott Library. She received a BA from Kalamazoo College and a MS in Library Science from the University of Illinois-Urbana Champaign. She has worked on a variety of digital collections and initiatives in the mountain west region, including the Western Soundscape Archive, the Western Waters Digital Library, and the Mountain West Digital Library.

Liz Woolcott serves as the Head of Cataloging and Metadata Services for Utah State University Libraries and has worked in cataloging and metadata coordination for 12 years.  She currently serves as Vice-Chair of the ALCTS Metadata Interest Group and is the co-founder of the Library Workflow Exchange.  Her research interests include workflow analysis, project management, and impact assessment.

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Great Advocates: Dr. Rand Jimerson

Back in March, we asked you to nominate “Great Advocates”–SAA members who inspire you with their advocacy efforts. Thanks to your nominations, we have a fantastic slate of Great Advocates.

You are cordially invited to join I&A’s gathering at SAA in Atlanta on Friday, August 5 from 7:30-9:00 am (it’s early, but there will be donuts and coffee!) for an engaging Q&A with leaders of advocacy efforts from SAA’s recent history, reflecting on their work and the future of advocacy within SAA.

To get everyone in the advocacy spirit in these weeks leading up to SAA, we’re publishing Q&As with each of our Great Advocates (including some who won’t be able to join us on August 5th).

To submit questions for the in-person session and follow the event, please tweet at @archivesissues using #GreatAdvocates or email archivesissues [at] gmail [dot] com.

Once they’ve all been posted, you’ll find all of the Q&As in the series here.

Great_Advocates_4Great Advocates Q&A with Dr. Rand Jimerson, Western Washington University

How would you define advocacy?

SAA’s “Core Values of Archivists” defines advocacy by stating what archivists do as advocates: “Archivists promote the use and understanding of the historical record. They serve as advocates for their own archival programs and institutional needs. They also advocate for the application of archival values in a variety of settings including, to the extent consistent with their institutional responsibilities, the political arena. Archivists seek to contribute to the formation of public policy related to archival and recordkeeping concerns and to ensure that their expertise is used in the public interest.”

For me, advocacy means any effort made to connect the work of archivists and the documentary evidence we select and preserve with the needs, concerns, and interests of our institutions, users of archives, and the society we serve.

What was the very first lesson you learned about advocacy–either how to do it or why it’s important?

Sometimes we learn the hard way. Early in my career, as the first archivist ever employed by a public state university, I developed and directed a two-year grant project to conduct a survey of all university records being produced in offices and to establish a records management program. This would be necessary in order to determine what functions of the university needed to be documented and what records should be selected for the archives. I thought that showing the administrative benefits of good recordkeeping practices, such as cost savings and efficiency, would provide the best argument to fund and expand a combined archives and records management program.

Unfortunately, I had not identified correctly the internal power systems of the university. The Vice President for Finance and Administration recognized the benefits of improved recordkeeping and endorsed our request for two full-time staff members. However, the Vice President for Academic Affairs (to whom I reported via the University Library) did not see the academic or research value of such a program. This was the more senior VP. Thus, we did not receive funding and I remained as the “lone arranger” in the University Archives.

Moral of the story: Know who has the authority and power to make decisions that affect the support needed for archival programs. Explain the benefits of good archival practices and programs in ways that this person (or persons) will appreciate.

Describe your most memorable experiences with advocating for archivists and archives.

My most memorable advocacy moment was speaking with Senator Edward (Ted) Kennedy about the importance of the National Archives and Records Administration. I was President of SAA in 2004-2005. The George W. Bush administration had just forced Archivist of the United States John Carlin out of office, despite legal provisions that prohibited politically-motivated appointments for this position.

Late one evening I was waiting in Boston’s Logan Airport for my flight home from a library/archives conference. In a nearly empty lobby I looked up to see Senator Kennedy speaking with someone. When the other person left, I took a deep breath and approached the Senator. I introduced myself and stated that SAA was concerned about the dismissal of Carlin and about the proposed nomination of historian Allen Weinstein to be the next Archivist of the US. Kennedy asked about Carlin and SAA’s concerns and then gave me the phone number of his chief assistant on such matters. “Call her on Tuesday when you get home,” Kennedy told me.

As Weinstein’s nomination moved forward, SAA developed, in collaboration with NAGARA and the Council of State Archivists, a list of questions for the Senate committee reviewing Weinstein’s nomination to ask the nominee. Weinstein invited me to have lunch with him at the Cosmos Club in Washington, DC, during one of my visits there. My brief meeting with Senator Kennedy and SAA’s involvement in reviewing the nomination did not make a direct difference—SAA Council determined that we would neither support nor oppose the nomination, but instead issued a statement critical of the partisan nature of Carlin’s improper dismissal—but at least we were consulted as the Weinstein nomination proceeded.

The lesson I took away from this was that it is always good to be prepared and to take advantage of an unexpected opportunity to speak up on behalf of archival concerns. Being part of the conversation is essential, even when there is little chance to change the outcome of events. Advocacy requires preparation—knowing what one needs to convey (perhaps as an “elevator speech”)—and then taking advantage of any opportunity that might arise.

If you could encourage archivists to do just one thing to help advocate for the archival profession, what would that one thing be?

I think every archivist should be proud of the title “archivist.” I always wear hats, so it is natural for me to wear an SAA baseball cap with the word “ARCHIVIST” boldly on the front. One of my earlier SAA caps carries the term “100% ARCHIVIST.” When I introduce myself to people I say, “I am an archivist—and also an historian,” putting my primary professional commitment first. (Many archivists might say, “I am an archivist—and also a librarian,” or whatever is appropriate.)

Any encounter can become a “teachable moment.” It’s always good to have in mind an “elevator speech”: what can you say in 30-60 seconds that will explain the importance of being an archivist? For example, I might say, “I am an archivist. Archivists contribute to society by determining what information from the past and present will be needed in the future. Archival documentation contributes to social memory, holds public officials and leaders accountable to their constituents, enables us to apply knowledge of the past to future decisions, provides a basis for social and group identity, and can assist in promoting social justice and the public good.” (Or I might use a shorter version of this, as appropriate.)

What strategies and skills would you recommend archivists use when they are advocating for something in their local context (for example, for additional funding or personnel, policy changes, etc.)?

It is important to remember that there is no single answer for the best strategy for advocacy. Each situation will require special insights into the ways archivists can promote their repository’s needs or the good of the profession or of society. For ideas, I recommend reading about other archivists’ experiences and ideas. A good starting point is Many Happy Returns: Advocacy and the Development of Archives (SAA, 2011), edited by Larry J. Hackman. It contains more than a dozen case studies and reports of advocacy efforts in a wide variety of institutional settings (academic, government, business, artistic organizations, etc.).

One key to effective advocacy is identifying the important decision-makers in your organization. Find out their priorities, interests, and goals, and try to show how the archival program can contribute to the good of the institutions. Each person may have a different perspective, and it is important to identify and respond to their concerns.

Another thing to remember is that advocacy is a continual process, not a one-time “event” or activity. It needs to be built into everything an archivist does. Since few people know much about archives, this will be an educational process. Learn how to communicate the benefits of archives for your institution, rather than focusing first on the needs of the archives. If those who control funding (resource allocators)  recognize the contributions that the archives makes or could make, they will be more likely to provide the necessary funds than if you simply complain about your lack of resources. How can you make their jobs easier or more effective?

In promoting the ways that the archival program enriches or benefits the larger institution, find opportunities to communicate effectively throughout the institution and beyond. Social media (Facebook, Twitter, blogs, etc.) can provide a platform on which to build an effective advocacy and public awareness program for the archives. So can old-fashioned “word of mouth” and print media.

What is an archives issue that means a lot to you and requires advocacy?

Ever since my teenage years in the early 1960s, when my father worked for civil rights in Alabama, I have been committed to social justice, equality, and the dignity of all people in society. Archives contribute to these purposes in numerous ways: by holding public leaders accountable to the people, by documenting human rights infringements, by providing one means to redress grievances and abuses, and by helping to ensure that the past will not be forgotten. These are issues that require continual advocacy.

Not all archivists would agree with the goal or function of advocacy for such “political” issues, but as a profession I believe that archivists need to take an activist role. The American Library Association, for example, speaks out actively in defense of freedom of information and other social causes. I think it is especially important for archivists, who select and preserve primary source documentation—which often does not exist in multiple copies or locations—to recognize that all of our actions inevitably take place in a political environment. If we do nothing to redress or prevent social wrongs, we support the status quo and forces of oppression. In order to promote a balanced and fair approach to documenting society, we should encourage and support affirmative action (what I call “affirmative archives”) on behalf of those who otherwise might not have a voice in public affairs or a recognition in historical documentation.

What motivates you to continue when the going gets rough?

The importance of archives to the life of society and the protection of individuals’ rights provide motivation for my commitment to the archival enterprise. In our day to day work it sometimes seems difficult to remember the ultimate purposes we serve. But in the words of the civil rights era song, we need to keep our “eyes on the prize.” Especially when the going becomes difficult we need to commit ourselves to the people we serve by providing authentic and reliable documentation of the past and present for future generations.

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Archives “in defiance of fear, ignorance and intolerance”

Archivists on the Issues is a forum for archivists to discuss the issues we are facing today. Below is a post from Jeremy Brett about the shooting in Orlando.  If you have an issue you would like to write about for this blog series or a previous post that you would like to respond to, please email archivesissues@gmail.com.

We as a nation and as a people are still deeply saddened and shocked by the horrific mass shooting/hate crime in Orlando, Florida on June 12th. We are grieved at the needless deaths of so many innocents at the hands of a man whose hate and fear was, sadly, fostered by some in our politics and our media. But there is always light and there is always hope. I, for one, was heartened to see the response from our fellow information professionals at the ALA, courtesy of President Sari Feldman:

“In defiance of fear, ignorance and intolerance, the library community will continue its profound commitment to transforming communities by lending its support.”

I also very much appreciate her comments that “Librarians and library workers are community leaders, motivators and social change agents” and that “like the libraries we represent, the profession’s commitment to supporting communities, social justice, and abolishing intolerance is unwavering.”

I also am glad to hear of our own President, Dennis Meissner, calling for us to “redouble our efforts to ensure that our repositories become places of inclusion that celebrate the diversity of our society and the historical record. Let us strive to promote free and equitable access to the primary historical record that promotes understanding of the truth and that fights against ignorance and misrepresentation of the American experience.”

Jeremy Brett is the Curator of the Science Fiction and Fantasy Collection at the Cushing Memorial Library & Archives at Texas A&M University. He is a past Chair and current Steering Committee member of the Issues & Advocacy Roundtable.

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Announcing…Candidates for Our 2016 Election!

Drumroll… announcing the fantastic candidates for Issues and Advocacy Roundtable leadership for 2016. A big round of applause to each of these individuals for running!

Voting will will start during the first week of July and will be open for two weeks. Descriptions of each position’s responsibilities can be found here, and in the I&A Bylaws.

Note: because we have so many (wonderful!) candidates, this post is lengthy. But oh so worth the scrolling!

Candidate Listing (scroll down for bios and statements)

Vice-Chair (Two-Year Term: first year as Vice-Chair and second year as Chair) (vote for one candidate)
Hope M. Dunbar
Rachel Mandell

Steering Committee Member (Two-Year Term) (vote for two candidates)
Stephanie Bennett
Samantha Dodd
Keith Phelan Gorman
Lucinda Manning
Alessandro Meregaglia
Megan Miller
Blake Relle
Alison Stankrauff

Steering Committee Member (One-Year Term) (vote for two candidates)
Megan M. Atkinson
Hilary Barlow
Laurel Bowen
Tara Kelley
Daria Labinsky
Rachel Seale

Candidate Bios and Statements: Vice-Chair (vote for one)

Hope M. Dunbar
Bio:
I would like to nominate myself for the position of Vice-Chair for the Issues & Advocacy Roundtable. I am currently an Archivist at SUNY Buffalo State College in the Archives & Special Collections Department. Previously, I have had roles in the Special Collections & Rare Book Department of the Buffalo & Erie County Public Library; the Library & Archives of the John Felice Rome Center, Italy; and the Archives & Special Collections Department of the Newberry Library, Chicago. I participated in the I&A Legislator Research Team in early 2016.

Statement of Interest:
In addition, prior to my work in the archives field, I was an attorney in Illinois focusing on government and federal mediation. I have worked in Washington, D.C. and Chicago for federal offices, including the U.S. Dept. of Justice, the U.S. Dept. of State, and the U.S Dept. of Education, and understand the necessity of institutional advocacy. Based on my interdisciplinary background, I can offer additional perspectives and expertise. Archives, special collections, and the humanities as a whole must advocate just as fervently as other fields to maintain funding and support. Additionally, we know our profession best including its benefits and its challenges; it is our duty to actively represent these realities to those outside our field. I believe this committee is essential to this advocacy.

Rachel Mandell
Bio:
Rachel Mandell graduated with her Master’s in Library and Information Science from the University of California, Los Angeles in 2012. She then pursued a personal goal to live abroad and also gained international experience as a visiting scholar at the Center for Art and Media Technology in Karlsruhe, Germany.  Rachel continued her exploration of central Europe as she was awarded a 2013-2014 Fulbright grant in Vienna, Austria. In addition to developing an appreciation for Viennese coffee houses, Rachel concentrated on audiovisual archiving by working in the Austrian Academy of Sciences’ Phonogrammarchiv—the oldest sound archive in the world and the Austrian Film Museum, where she digitized and archived amateur films.  Since returning to her hometown of Los Angeles, Rachel began to transition into the next stage of her archival career by getting more involved with both the local archival community and also establish herself within the larger field of archivists. During her 12-month post as the LA as Subject Resident Archivist, Rachel completed short term archival projects at four member institutions of the LA as Subject organization—a network of institutions in Los Angeles that collect materials documenting the history of the city and its diverse population of residents. She was then offered the Digital Archivist position at California State University, Dominguez Hills, working on a large-scale collaboration called the California State University Japanese American Digitization Project. The goal of this project is to bring together disparate records, photographs, oral histories, and other archival materials relating to the incarceration of Japanese Americans in California during the World War II era. She is also the current Issues and Advocacy Intern. Together with the Issues and Advocacy Roundtable team, Rachel has contributed to the improvement of the Issues and Advocacy Toolkit and hopes to continue working with the Issues and Advocacy Roundtable in the future.

Statement of Interest:
I hope to be selected as the next Vice Chair of the Issues and Advocacy (I&A) Roundtable. This past March I became an active member of the Roundtable when I accepted the position of I&A Intern. I saw the internship as a unique opportunity to get involved with the Society of American Archivists (SAA) and expand my professional network beyond my local archival community. As I specified in my statement of interest, I hoped to contribute to the improvement of the Issues and Advocacy Toolkit by designing a survey that would target areas that need improvement. I believe I have accomplished this initial goal.  I designed and administered the nine question survey that we used to help identify layout and user interface issues as well as solicit advice from the community about how to improve the content of the toolkit. We received 31 responses total and nine of the respondents also agreed to participate in a future focus group. I am currently in the process of creating hypothetical scenarios for the focus group, which will hopefully exploit further weaknesses in the content of the toolkit.

Working with the I&A team has been a rewarding experience, which has inspired me to apply for the Vice Chair position.  If selected, I hope to continue working towards implementing changes to the toolkit. I would love to see the new and improved toolkit come to fruition! In addition to my experience as the I&A intern, I believe that my enthusiasm for collaboration and strong communication skills would make me an excellent candidate for this position. I look forward to the chance to serve the I&A Roundtable and to support fellow archivists advocate for our profession and increase dialogue and awareness of important archival issues.

Candidate Bios and Statements: Steering Committee Member (Two-Year Term) (vote for two)

Stephanie Bennett
Bio:
Stephanie Bennett is the Collections Archivist for Wake Forest University, which is also her alma mater. She holds an MSLIS with an Archives Management concentration from Simmons College and is a member of the Academy of Certified Archivist. Bennett worked previously at Iowa State University, Boston College, and corporate research firms. She is an active member of the Society of American Archivists, the Society of North Carolina Archivists, where she was recently a Member at Large on the Executive Board, and the Midwest Archives Conference.

Statement of Interest:
Archivists often are affected by the reverberations of societal or political happenings. Gun laws affect reading room environments and policies, for example; activism causes us to rethink the nature of our work; environmental changes affect our storage conditions or the records we collect; this list could go on. I respect the work that I&ART does to help archivists think through political and personal issues and advocate for policies and changes that will benefit us, our communities, dare I even say humankind? And the recent changes to the website have been great! I would be thrilled to continue I&A’s good work and contribute to helping archivists navigate contentious issues, find allies, and ultimately act on our concerns.

Samantha Dodd
Bio:
Samantha Dodd is an archivist in Special Collections at the UT Arlington Library. Prior to joining UTA, she served as the archivist for the Dallas Historical Society. She earned a Bachelor of Arts in history with a minor in education from UT Arlington in 2009, a Master of Arts degree in History at UT Dallas in 2012, an Archival Administration Certificate from UT Arlington in 2013, and became a certified archivist in 2013. Fueled by a passion for higher education, and wanting to develop her skills and abilities as an archivist, Samantha attended the University of North Texas from 2013-2014 and earned her Master of Library and Information Science degree. In 2014 she was one of twenty-one candidates selected to participate in the American Association for State and Local History’s Seminar for Historical Administration.

Statement of Interest:
I would like to take a more active role in the Issues and Advocacy Roundtable of the Society of American Archivists. My passion in this profession is advocacy, whether it is advocating for awareness,  relevancy, rights, or any number of issues facing archivists. As SAA recently endorsed the History Relevancy Campaign, I would like to help continue the discussion and promote the efforts of this campaign as this issue of history’s relevancy can directly impact archives and archivists.  Furthermore, by joining the leadership of the roundtable, I hope to encourage increased participation by members, and to instill in our membership a passion for perspective. By looking ahead, and looking around us, we can see the issues and problems coming down the line, and formulate our responses before facing the issues head on.

Keith Phelan Gorman
Bio:
Keith Gorman is the Assistant Dean of Special Collections and University Archives at The University of North Carolina at Greensboro (UNCG).  During his past six years at UNCG, he has actively promoted the value of the department’s unique collections, instructional services, and digital projects to faculty, students, administrators, donors, and the general public.  As a result of Keith’s advocacy, his department has been able to acquire new positions, grow donations, and quintuple the number of class sessions being taught.  In addition, Keith has identified and cultivated local stakeholders through the development of off-campus programs that emphasize life-long learning.

Trained as a historian, Gorman received his Ph.D. in history from the University of Wisconsin-Madison.  After a decade of teaching history at Simmons College, Keith decided to pursue a new career that brought together his deep interest in how individuals access information and his passion for empowering communities to understand and craft their own history.  He received a MLS (archives concentration) from Simmons College and has held positions at the Smithsonian Institution Archives and the Martha’s Vineyard Museum.

Throughout his fourteen year career in archives, Gorman has actively engaged educators, service organizations, librarians, local businesses, elected officials, and funders to promote the social and cultural value of rare and unique collections.  For example, over the past academic year, Keith initiated a community engagement program that focused on digital information literacy and teaching with primary sources.  Teaching thirty-five class sessions at area middle school and high school students, Keith was able to stress the impact an academic library at a public university can have on a community.

Statement of Interest:
With my diverse professional background in archives, museums, and academia, I believe that I would be an effective and innovative contributor to the Issues and Advocacy (I &A) Roundtable.  In this challenging economic and political climate, it is critical for archivists to be able to effectively “tell their story” and forcefully address the issue of return on investment.  Drawing on my own experience of promoting archives as a cultural hub, I believe I could help contribute to the reframing of how archives are being represented in a community’s collective imagination and political discourse.

If elected to the position, one of my goals would be to consider new ways to broaden dialog between archivists and K-12 educators.  For archivists, local teachers and students have always had the potential to be collaborators and vocal supporters.  With rapid shifts in pedagogy, teaching standards, and learning tools, teachers are seeking new ways to effectively incorporate primary sources into curriculum design. Through targeted outreach to area educators, archivists could develop and scale programs to meet teacher needs and at the same time demonstrate their educational/cultural value to community leaders.

Lucinda Manning
Bio:
I (Lucinda Manning) have worked as both a professional archivist and librarian since 1980 in various historical societies, and in college and university libraries, including URI, NYU, Barnard, and Teachers College at Columbia University. For twelve years, I directed the UFT Archives & Records Center for the United Federation of Teachers labor union in NYC. More recently, I have worked on consulting projects, was the Curator of Archives for the Historical Society of the Town of Greenwich and was also a Consulting Archivist for the National Office of the ACLU in NYC. I am also currently serving on three committees for the ALA United for Libraries division including their Newsletter Committee and their Intellectual Freedom Committee.

Statement of Interest:
My academic background includes an undergraduate degree in print journalism/graphic design; graduate study in U.S. history (with an emphasis on 19th and 20th C. social change movements, including civil rights, women’s studies & labor history); and an MLS in academic libraries and special collections from the University of Rhode Island. She has recently served on the NYC Archivist Round Table’s Advocacy Committee and on the SAA Diversity Committee, as well as participating in many local, activist, community and political activities in New York.

Our profession’s role in helping to preserve our cultural and historical history (and the many related and critically important archival/information issues – including privacy, records security, intellectual freedom, records management concerns, long-term preservation of our multi-cultural US history – that are shared, of course, with other similar professions such as librarianship, the historical profession and cultural museums) have all been a major focus throughout my archival and library career.  I would very much enjoy serving as a member of our SAA Issues & Advocacy Round table leadership with others who are also interested and passionate about helping to formulate effective responses to all of the increasingly important professional advocacy and information concerns outlined above.

Alessandro Meregaglia
Bio:
I work as an archivist/librarian at Boise State University’s Special Collections and Archives, where I manage our digital collections and respond to reference questions. I have a Master of Library Science (Archives & Records Management specialization) and a MA in History from Indiana University. Prior to joining Boise State, I worked as a project archivist at a non-profit organization.

Statement of Interest:
As an academic archivist and during my time with a small non-profit organization, I understand the vital need for advocacy in archives of all sizes and want to build on the efforts that the I&A Roundtable has already accomplished (the Advocacy Toolkit, the blog, etc.).

Earlier this year, I participated on Legislators Research Team for I&A, which gathered information about key legislators. That experience reiterated the need for advocacy in archives when I noticed that legislators on archival governing committees had little experience with archives. Maintaining awareness about public policy affecting archives directly (or indirectly through other cultural institutions) is key to strengthening the profession while also making sure archivists’ voices are heard. I look forward to the opportunity to serve SAA and the archival profession on the I&A Steering Committee.

Megan Miller
Bio:
Megan Miller is the Digital Imaging Technician for the Chemical Heritage Foundation’s Beckman Legacy Project. Her academic training is in history: she received her MA from Temple University, where her coursework focused on public history and archival studies, and her AB from Bryn Mawr College. She is a member of MARAC’s Task Force on Diversity and Inclusion.

Statement of Interest:
There are dramatic changes I would like to see (in society, in the profession), but incremental progress is still progress. I can’t wave a magic wand and suddenly provide funding for cash-strapped institutions, force stakeholders to realize the value of archives, or make the profession instantly welcoming and accessible to a diverse talent pool. I can help a bit with the grind: spotlighting new issues, keeping longstanding issues from being forgotten (or incorrectly deemed to be solved), and making sure that momentary gains are not allowed to disappear. I want to help the conversations and resources I&A fosters migrate throughout the profession.

Blake Relle
Bio:
Blake Relle received his Master’s Degree in Library and Information Science with a concentration in archive management from LSU in 2013.  Currently, he serves as an Archives Specialist at the Louisiana State Archives where he fulfills request for materials made by the public as well as state agencies. From 2013 to 2015, he served as a digitization intern at the National World War II Museum in New Orleans.  Professionally, Relle has presented on “How to get new archival professionals involved in archival organizations?” and “Should archival professionals do continuing education?” At the upcoming SAA meeting in August, Relle will be on a panel that will discuss how archives and museums can provide access to their collections to people with disabilities. Relle serves as Website and Social Media Coordinator for the New England Archivist Early Professionals and Students Roundtable.  In this capacity, Relle manages and updates the Roundtable’s website and social media accounts.  He co-wrote a blog post for ProjectArc regarding how the Toronto City Archive reduced its energy consumption by 59%.

Statement of Interest:
This opportunity will provide a way for me to give back to my profession as
well as learn from others. I will have a chance to learn about the issues facing the archival community as well as help find solutions to these issues. We have to work together because we can do more as a whole than we can individually.

Alison Stankrauff
Bio:
I have served as the Campus Archivist at the Indiana University South Bend campus since 2004. I am a lone arranger, and inherited an archives that had not had an archivist for ten years. What draws me to be a leader in the Issues and Advocacy Roundtable is the strong draw that I feel to issues of social justice. What I think that this means for my participation in this roundtable is that I see it as an advocate for archivists as well as the publics that we serve. I would work to make sure that critical issues that are central to the concerns of archivists and preserving – and making accessible – the historical record are addressed. Previous to my current position, I served as a reference archivist at the American Jewish Archives, and previous to that, as a technician at the Reuther Labor Archives at Wayne State University. I interned at the Rabbi Franklin Archives at Temple Beth El in metropolitan Detroit. I graduated with my Masters in Library Science with Archival Administration concentration in 2002 from Wayne State University, and I have a Bachelors degree in history from Antioch College.

Statement of Interest:
I’m Alison Stankrauff, Archivist and Associate Librarian at Indiana University South Bend. I’m committed to being vigilant for the archival profession and the archival record that we collect, protect, make accessible. When either of those are in danger, I believe it’s my duty to do my part to personally advocate for what’s at stake – and motivate others to do the same – with a collective voice.

Candidate Bios and Statements: Steering Committee Member (One-Year Term) (vote for two)

Megan M. Atkinson
Bio:
Megan M. Atkinson is the University Archivist for Tennessee Technological University.  She has worked for over six years as an archivist.  Her primary goal is making as many collections as possible available for research to the users.  Her previous positions include the National Park Service, Louisiana State University, and Temple University’s Institute on Disabilities. She has a BA in History from West Chester University and an MLIS from Drexel University.

Statement of Interest:
I have always advocated for archives, but I recently took a position where few knew I existed or the importance of the archives.  Although this was not a novel idea-given most of my jobs were this way-this was the first time that I was in a position where it was my duty to advocate for myself and not the duty of my supervisor.  As a result, I feel that advocating for myself at the lower level, my university, will be greatly aided by my participation in Issues and Advocacy and advocating as a whole for the profession and archives nationally and internationally. I participated in the Legislator and Research Team pilot program and would like to participate and dedicate more time towards this effort, which aids all archives and archivists.

Hilary Barlow
Bio:
Hilary Barlow is a Preservation Staff Member at Penn State University and a Volunteer Archivist at the Centre County Historical Society in State College, PA. She completed her Master of Information degree in Archives & Records Management at the University of Toronto in 2015 and worked as an Archives Intern for Democracy Now! Productions in New York City. As an MI student, Hilary served as President of the Master of Information Student Council. She is an active member of the Mid-Atlantic Regional Archives Conference and has contributed to the I&AR blog.

Statement of Interest:
In my archives career thus far, I have tried to keep advocacy at the center of my practice. As President of my student union, I advocated for an information master’s program more open and accessible to students. As an Archives Intern at Democracy Now! Productions, I learned how archives can document social movements and a long history of independent reporting. I feel that the Issues & Advocacy Roundtable engages with the challenges our professional faces most urgently today. I want to be more involved in collaborating with other archivists and determining what issues to bring to light.

Laurel Bowen
Bio:
I am the University Archivist at Georgia State University, where I provide records and research services for university administrators, the academic community, and the public.  I have an M.A. from Cornell University.  To increase public awareness and appreciation of the value of archives and archivists, I enjoy demonstrating the powerful, practical, and sometimes unusual ways that records can be used to advocate for citizens in their local communities.

Statement of Interest:
I’ve served for one year on the Steering Committee and would like to be considered for a second year.
1. Our profession is enhancing its advocacy efforts to make a bigger impact on issues that affect the public interest. I’d like to be part of this effort as a member of the I&A Steering Committee.
2. The Steering Committee identifies, discusses, and recommends issues to be brought forward for action, and coordinates its work with other advocacy groups. I’d like to get a clearer view of what motivates our profession to take action and the forms that action takes, so our Roundtable can be increasingly successful in advocating for our members’ concerns.
3. I hope to see our Roundtable continue to offer opportunities for members to be actively involved in advocacy efforts.  See https://issuesandadvocacy.wordpress.com/
4. Engaging in advocacy issues on the Steering Committee also stimulates thought on larger challenges such as (a) How do we as a profession advocate effectively for citizens, records, and the public interest when public officials can be elected with mega-contributions from a few sources?  (b) What strategies can be employed to persuade officials to provide timely access to public records? I would appreciate your vote.

Tara Kelley
Bio:
Tara D. Kelley is a moving image Archivist / Librarian at New York Public Library. She became the Specialist for the Mikhail Baryshnikov Archive in 2012, and began work with the Moving Image and Recorded Sound Division at the Schomburg Center in 2014. Kelley is a founding member of the AMIA Film Advocacy Task Force, promoting the continued use of film for archival preservation and creative work, and currently serves on the Steering Committee of the SAA Issues & Advocacy Roundtable. She earned her MLIS at Rutgers University and is a graduate of the L. Jeffrey Selznick School of Film Preservation at George Eastman Museum.

Statement of Interest:
I am a moving image librarian and archivist at New York Public Library. I started with NYPL’s Library for the Performing Arts as the project archivist for the Mikhail Baryshnikov Archive and now work in the Moving Image and Recorded Sound division at the Schomburg Center.

I currently serve as a member of the I & A Roundtable Steering Committee and seek an additional year-long term. This would allow for continuity with our current News Monitoring and Awareness Research Team and for the development of additional projects.

As a member of SAA and AMIA, I value partnerships with similar organizations, as we share common concerns and extend our reach by working together. As just one example: when the Cinemateca Brasileira moving image archive caught fire, the ability to share news from AMIA with the SAA community was helpful in generating attention and support for the archive. I hope to have the opportunity to advocate for our communities again this year.

Daria Labinsky
Bio:
I am an Archivist at the National Archives at St. Louis, where I have worked since 2010. Before coming to NARA, I worked for eight years as a Local History and Reference Librarian at the Rio Rancho Public Library in Rio Rancho, New Mexico. I earned a BS in Radio/TV/Film and an MS in Journalism from Northwestern University, and an MLS from Emporia State University. I am an active member of the Society of American Archivists (member of I&A Research Team, several roundtables, Government Records Section), the Regional Archival Associations Consortium (steering committee member and subcommittee chair), the Midwest Archives Conference (formerly public information officer), and the Association of St. Louis Area Archivists.

Statement of Interest:
As a former journalist I have always been especially conscious of attempts to curtail the free flow of information. The few months I have served on the Issues and Advocacy News Media Research Team have only increased my awareness in potential threats that archivists need to know about—because they may physically affect archives and archivists and/or may restrict access to, and openness of, public records.

In my current position I haven’t had much chance to advocate for archives on an institutional basis, other than to participate in promotional efforts such as the #ThisIsArchives Twitter event. When I was a public librarian in New Mexico, I participated in Librarian Legislation Day, during which librarians met with state Congresswomen and Congressmen and lobbied for budget increases. I would be interested in working with the I&A Roundtable on similar activities on a local, state, or even national level, or in participating in other initiatives that further the cause.

Rachel Seale
Bio:
In January I assumed my new position as outreach archivist for Iowa State University Special Collections & University Archives. I spent the last six years working in the Alaska & Polar Regions Collections & Archives (APR) at the University of Alaska Fairbanks. I spent two years working primarily in reference and processing collections, then moved on to cataloging manuscripts and rare maps, working with donors, and appraising potential donations. In addition I organized presentations and exhibits that highlighted the collections and services of APR. I received my MSLIS with an Archives concentration from Simmons College in January 2006.

Statement of Interest:
Issues & Advocacy is an exciting roundtable. I am interested in a leadership position within it because, now more than ever, I think there is a need for committed professionals to advocate for our profession and for the organizations we work in. I have just recently started getting involved with this roundtable, I am a member of one of the on-call research teams that monitors breaking news and provides a summary and then coverage of the relevant issue. I am eager to get more involved with this roundtable and do have leadership experience within SAA. I have spent the last 3 years in different leadership positions in the Security Roundtable (secretary, junior co-chair, and senior co-chair).

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